[Fredslist] Seeking Law Firm Administrator
Vincent Russo
vincent at vjrussolaw.com
Mon Dec 19 13:55:33 EST 2016
Seeking to hire immediately - a new Law Firm Administrator
who is highly experienced working in that role.
We offer a competitive starting salary and a comprehensive benefits package. Please email (NO PHONE CALLS PLEASE) your resume and cover letter, including salary requirements to nverella at vjrussolaw.com<mailto:nverella at vjrussolaw.com>. Due to volume, we will only contact those applicants we wish to screen.
More details of the job are listed below.
Thanks
Vincent
Wishing You and Your Family a Happy Holiday Season!
[cid:image001.png at 01D259FF.90B68920]
Vincent J.<http://www.vjrussolaw.com/team/vincent-j-russo/> Russo, JD, LL.M, CELA*<http://www.vjrussolaw.com/team/vincent-j-russo/> | Managing Partner
w: 516-683-1717 Ext. 2131 f: 516-683-9393 e: vincent at vjrussolaw.com
[cid:image002.png at 01D259FF.90B68920]<http://www.vjrussolaw.com/>
<http://>
100 Quentin Roosevelt Blvd, Suite 102
Garden City, New York 11530
[Facebook]<https://www.facebook.com/vjrussolaw?ref=hl>
[LinkedIn]<https://www.linkedin.com/in/vjrusso>
[Google Plus]<https://plus.google.com/111729587494623455561>
[Twitter]<https://twitter.com/vincentjrusso>
[http://www.superlawyers.com/new-york-metro/lawyer/Vincent-J-Russo/2bcc63e0-06e7-4066-bb0a-b567ddb51b5d.html]<http://www.superlawyers.com/new-york-metro/lawyer/Frank-L-Buquicchio/a46c3163-5fd5-401e-beb5-149bd98f9cda.html>
www.vjrussolaw.com
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*Certified Elder Law Attorney by The National Elder Law Foundation which is not affiliated with any governmental authority. Certification is not a requirement for the practice of law in the State of New York and does not necessarily indicate greater competence than other attorneys experienced in this field of law.
This electronic message transmission, including attachments, contains information from the law firm of VINCENT J. RUSSO & ASSOCIATES, P.C. which may be confidential or privileged. The information is intended to be for the use of the individual or entity named above. If you are not the intended recipient, be aware that any disclosure, copying, distribution or use of the contents of this information is prohibited. If you have received this electronic transmission in error, please notify us by telephone (516-683-1717) or by electronic mail (vincent at vjrussolaw.com) immediately.
IRS Circular 230 Disclosure: In order to ensure compliance with IRS Circular 230, we must inform you that any U.S. tax advice contained in this transmission and any attachments hereto is not intended or written to be used and may not be used by any person for the purpose of (i) avoiding any penalty that may be imposed by the Internal Revenue Code or (ii) promoting, marketing or recommending to another party any tax-related matter(s) addressed herein.The information transmitted, including attachments, is intended only for the person(s) or entity to which it is addressed and may contain confidential and/or privileged material. Any review, retransmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient is prohibited. If you received this in error, please contact the sender and destroy any copies of this information.
OFFICE ADMINISTRATOR
Long Island law firm is currently seeking an experienced Office Administrator. This individual will be responsible for the day-to-day support of administrative operations and attorney support. The Office Administrator works closely with Managing Partner to ensure the firm's vision and values are achieved. The Office Administrator is responsible for the overall administrative management of the assigned office overseeing human resources, facility operations, and general management.
Essential Job Functions
Human Resources Management:
* Responsible for recruitment and selection of staff employees.
* Responsible for the orientation, training, and development of staff employees.
* Provides support and assistance related to attorney recruitment
* Coordinates the staff performance evaluation process for respective office.
* Manages employee relations effort including motivation, counseling, discipline, and terminations.
* Responsible for the evaluation of organization effectiveness and resource allocation.
* Ensures collection and submission of all personnel data records and performance/employment documentation
* Other staff management functions as designated
Financial Management:
* Coordinates annual budget formulation of operating and capital expense budgets.
* Manages budget variance analysis and cost control.
* Assists with client accounting including collections, tracking and reporting hours, billings, accounts receivable, cash receipts, and related data, from firm to invoice level.
* Responsible for check approval and signing and petty cash review; assistance with banking and trust accounting issues.
* Review and maintain and negotiate vendor contracts.
General Administration:
* Local level policies and procedures interpretation and implementation.
* Information management including automation records administration and telecommunications.
* Identifies and analyzes issue and changes in human resources, financial management, operations, and management.
* Other duties as assigned.
Knowledge/Skills required
Undergraduate degree required, advanced degree preferred in a related field;
8-10 years of administrative management, supervisory experience
Must possess leadership abilities necessary to:
-analyze data and make recommendations
-be loyal to the interests of the firm
-demonstrate a strong sense of urgency when responding
-facilitate a team-player attitude
-objectively manage through complex employee relations issues
Strong skills in Microsoft Office products (Outlook, Word, Excel and PowerPoint).
Availability to work scheduled hours and additional hours as required by business need.
Ability to perform well under pressure.
Strong sense of courtesy and customer service in relations with others.
Initiative and responsibility in the area of assigned work.
Skilled in Time Matters and PC Law case management systems a plus.
Must possess excellent communication skills and be able to communicate effectively at all levels of firm's structure.
We offer a competitive starting salary and a comprehensive benefits package. Please email (NO PHONE CALLS PLEASE) your resume and cover letter, including salary requirements to nverella at vjrussolaw.com<mailto:nverella at vjrussolaw.com>. Due to volume, we will only contact those applicants we wish to screen.
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