[Fredslist] JOB POSTING: ADMINISTRATIVE ASSISTANT - Marketing & Corporate Branding firm (Midtown Manhattan)

[Rona Wexler]

ADMINISTRATIVE ASSISTANT - Full Service Marketing & Corporate Branding firm

Performs administrative duties for executive management. Responsibilities may include customer relations, selecting office vendors and supervising purchasing processes to answer incoming calls and coordination of regular building maintenance staff. Position requires strong computer (word processing, spreadsheets and presentation software) and Internet research skills.  This is a growth position.

Brief Summary:
Priorities
*             Relieve management of administrative detail, all projects
*             Coordinate work flow
*             Update and chase delegated tasks to ensure progress to deadlines
*             Keep projects on schedule
*             Research, draft or abstract reports

Phone
*             Handle all inquiries
*             Conduct phone surveys/inquiries as needed
Appointments/Meetings

*         Prepare agenda in advance

*         Arrange meeting facilities

*         Act as recording secretary; prepare action minutes

*         Confidentiality
Travel
*             Arrange travel through internet or outside agents
*             Prepare itinerary, trip file and supplies, expense reports

Data Management & Office Routine
*             Improve/tighten storage/retrieval systems & update
*             Update secretarial/clerical desk manual and routine office supplies

Projects
*             Handle administrative detail, all projects
*             Seek greater role in projects within administrative and other areas of competence
*             Seek training on projects outside my range
Supervision
*             As required, recruit, hire, train and supervise part-time or full-time, paid, or unpaid/volunteer secretarial or clerical staff


This position is about METHODS for handling work; it requires a constant audit of the way our company does things, and willingness to rock the boat for greater economy and efficiency in getting work done. Here are some typical tasks:
*             Recommend management action to improve standard operating procedures. Present comparisons on costs, risks, and benefits, develop test procedures

*             Take part in any administrative meetings to assure follow-through

*         Prepare and control administrative budgets

Hours: 8:00-5:00PM
Lunch: 1.5 hours
Compensation: Starting at $36,500+Benefits depending on applicant's experience and demonstrated abilities to contribute to management with expectation to evaluate performance and contribution to company in 6 months.

Benefits:
CMI offers a competitive benefits package. Here is a look at a few of the benefits offered: Medical, 401(k), paid holidays, paid sick days, paid personal time and paid day off during birth month. All regular full-time employees are eligible for benefits following 60 days of employment.

CMI is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to their race, religion, ancestry, national origin, sex, sexual orientation, age, disability, marital status, domestic partner status, or medical condition.

If you are interested in this position, please email your resume and cover letter to contact at cminyc.com<mailto:contact at cminyc.com>
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It was great meeting you! I hope we can get together soon.



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